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This guide offers instruction and information about the latest version of this popular citation manager available to the Brown community.

Cite In MS Word

Use the EndNote Cite While You Write (CWYW) Plug-in to insert references, and format citations and bibliographies automatically while you write your papers in Word.

The EndNote plug-in should be added when you install EndNote on your computer.

Note: If after installation, you do not see an EndNote Tab in Microsoft Word Ribbon or Tools Menu, Check Word Options Tab in Windows or Chooser in the Mac. For further instructions and details see the first answer in the CWYW FAQ

For information on Writing Collaboratively with EndNote see Collaborative Writing Projects

Inserting References in your MS Word document

  1. With your MS Word document open, place the cursor in the location where the citation should appear.
  2. Select the EndNote X7 tab, then Insert Citation, then Insert Citation again from the drop-down.
    This tool searches your entire library (i.e., all reference fields for all references in all folders)
  3. Enter a search term in the FIND: box to find the reference or references to insert.
  4. Click SEARCH.
  5. Select the desired reference. To insert multiple references in one citation, click each reference while holding the Ctrl key.
  6. Click INSERT.

Alternate Methods for Inserting References

  1. Highlight the desired reference in EndNote
  2. In your MS Word document, place the cursor in the location where the citation should appear.
  3. Select the EndNote X7 tab, then Insert Citation, then Insert Selected Citation(s) from the drop-down.


  1. Highlight the reference in EndNote
  2. Drag the reference to the correct location within Word

Create Subheadings for your bibliography:

This can be done by choosing certain styles that will organize references by reference type.

Alernatively you can create your own categories for your references in the bibliography by choosing the "Categorize References" pull down that allows you to customize your groupings by various attributes.

To change your reference style:

Go to Style: then choose the desired style from the drop down menu. If your journal style does not appear, select “Select another style…” from the dropdown, and select your style from that list. If your style isn’t in that list,  see below.

Additional Output Styles

The default EndNote installation includes only the 493 most popular output styles.  However, there are over thousands of different styles available.  Journal styles are organized by discipline. You may download individual styles from the EndNote website or you may install sets of styles by discipline.

  • To install a set by discipline, close the EndNote program AND any Microsoft Office or Open Office programs.  You will need to start the installation program as you would for a new installation.
  • On your Windows PC, open the Control Panel.
  • For Windows XP, select Add or Remove; for Windows Vista/Windows 7, select Programs and Features.
  • In the list of programs, highlight EndNote X5 and select the Change option.
  • Select Modify, click Next
  • On the Select Features dialog window, click the + sign next to Additional Styles and select the set you would like to install.

For each set of styles you would like to install, click the dropdown arrow and select either “Will be installed on local hard drive” or “Entire feature will be installed on local hard drive”. 

Click Next to continue with installation. 

The styles will be copied to the EndNote styles folder and will be available for use the next time you start EndNote.

Cite in MS PowerPoint (windows only)

Similar to Word you will find a toolbar installed for PowerPoint (but only for Windows -- sorry Mac users).

Works basically the same as in Word except that it does not create bibliography at the end of your presentation.