The John Hay Library will reproduce Special Collections material to the extent that physical condition and copyright or other legal restrictions permit. Reproductions are provided in electronic format:
THe John Hay Library will create digital copies of audiovisual material to the extent that physical condition and copyright or other legal restrictions permit. We will assess whether we are able to digitize this for your use. This process takes 6-8 weeks and upon completion we will provide you with view only access for one month. If you need additional time, you will be able to request an extension.
All reproduction requests must be approved by curatorial and conservation staff. Decisions will take into account the type and condition of the binding, the brittleness of the paper, and the size and fragility of the item. The choice to approve or decline a request rests solely with the Library.
Reproductions take a minimum of 10 business days from receipt of request. Delivery timeline of reproductions will depend on the digitization queue and the complexity of the request. If your request has not been completed after 6 weeks of submission, please email hay@brown.edu for assistance.
Digitization requests are limited to 3-5 items with a maximum of 300 pages per semester in an effor to provide equitable service to all our patrons. As such, researchers using manuscript collections in the reading room are encouraged to bring a personal camera and may take an unlimited number of photographs. A KIC Scanner is available at the rear of the reading room. The scanner allows you to email files to yourself or save the files to a USB drive. Personal hand-held copiers and scanners are not permitted.
The Library adheres to the provisions of the 1976 Copyright Act and follows the minimum standards of educational fair use established under Section 107 of H.R. 2223 by the Ad Hoc Committee on Copyright Law Revision, the Authors League of America, and the Association of American Publishers, Inc. In applying these standards, the Library will copy up to 10 percent of a copyrighted work if the copy is to be used for the purpose of private study, scholarship, or research. The Library will not copy for the purpose of public performance. Physical condition permitting, the Library will copy more than 10 percent of a copyrighted work only with the written permission of the copyright holder. Multiple copies are not permitted under fair use.
For works created since 1978, copyright lasts from the creation of the work until 75 years after the author’s death. For works published before 1978, with a copyright notice, the maximum duration of copyright protection is 75 years. Works published before 1978 without a copyright notice are assumed to be in the public domain.
The Library reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
REGISTER
FIND MATERIALS
REQUEST REPRODUCTIONS
Submit your requests for collection materials via BruKnow. Click the reading room request button under the item you would like to have scanned.This will open the "New Reading Room Request" form, click the "Switch to Reproduction" to access the reproduction request form (see screen shot below).
You may also submit a reproduction request manually using the new reproduction request form accessible in your research account. Please be sure to include the following information about the materials in your request:
The digital specification are:
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