The University Records Policy assigns the owner of the record the authority and responsibility to determine the appropriate disposition of university records in consultation with the necessary faculty, staff, and administrators. The record owner has the authority and responsibility to articulate these disposition decisions in records retention schedules.
Departments should periodically review their records to identify records that they no longer want, need or have met their retention period.
Once records have been identified the department should confirm:
Once the information above is determined, departments should consult the University Records Retention Schedule to determine if the records are eligible to be destroyed or have to be retained longer to meet their retention period.
Convenience copies are not original records and can be destroyed appropriately when they are no longer needed.
All departments and offices should destroy in a confidential manner their university records that require destruction. Departments and offices can only use the general trash or recycling to destroy records and documents that have a wide and open distribution at the time of their creation, such as publications. All other records should be destroyed in a confidential manner. To confidentially destroy records, departments and offices should:
The University's approved vender for shredding services is:
National Accounts Administration
Shred-It is the only approved supplier for shredding services (document destruction)