Skip to Main Content

Research Data Management and Sharing

This guide provides current resources available to the Brown University community for management, and, when appropriate, sharing of research data as required by research funders and scholarly journals

Recommended Repositories for Sponsored Research Data

In cases when your funder has not provided or designated a repository, and in cases in which there is no specialized repository for the data type/field of research, then we recommend these repositories that meet the OSTP/NIH DESIRABLE CHARACTERISTICS OF DATA REPOSITORIES FOR FEDERALLY FUNDED RESEARCH and offer quality assurance, curation support, and controlled access options, when needed.

 

 

Vivli

https://vivli.org/

ICPSR

https://www.icpsr.umich.edu/

QDR

https://qdr.syr.edu/

Dryad

https://datadryad.org/
Controlled access options available Yes Yes Yes No
Types of data accepted Consented and anonymized data from prospective clinical studies shared at the participant level:
  • Clinical Trials and interventional studies
  • Observational studies
  • Registries
  • Real-world data (RWD) e.g., wearable technology
 Consented and de-identified survey data (clinical and non-clinical studies) social sciences and health sciences and public health Consented interview data and other qualitative studies and analyses of text, audio, video data Data from fundamental/basic and applied sciences, biological, molecular, biochemical, ecological, environmental and physical sciences (engineering, geosciences, chemistry)
Documents to include, if available
  • Study Protocol
  • Statistical Analysis Plan
  • Informed Consent Form
  • Clinical Study Report
  • Analytic Code
  • Data files (raw project and human-readable exports)
  • Question guide for semi-structured interviews
  • Analysis documentation 
  • Data files
  • README file
  • Analysis code and documentation
Deposit fee none (fee is covered by Brown membership) none (fee is covered by Brown membership). N.b. any researcher (whether at an ICPSR member institution or not) can deposit their data into ICPSR's Membership Archive (or NIH-sponsored themed archive) at no cost, and membership fees are used to pay for professional curation of the data available in the Membership Archive. none (fee is covered by Brown membership)  $150 per data submission. This cost covers storage and curation; the advantage of using Dryad over other open access repositories is the expert curatorial services provided.
Potential costs to include in budget Optional vendor anonymization costs $10K If PI chooses the paid curation option, contact ICPSR to request cost-estimate which is a one time fee typically $3-8K to cover the cost of curating data.  QDR is a not-for-profit and welcomes conversation with PIs on including it and its services in a grant proposal budget. Dryad charges excess storage fees for data that is larger than 50 GB ($50 for each additional 10GB)
Step-by-step how to prepare data and deposit Guidance Guidance Guidance Guidance
Embargo option available for publishing Yes Yes Yes Yes
Provides Digital Object Identifier (DOI) for citing data in a publication/project report Yes Yes Yes Yes
Contact https://vivli.org/contact/ deposit@icpsr.umich.edu qdr@syr.edu help@datadryad.org

 

Generalist/Open Repositories

Clinical Data Sharing

Brown University Process for Depositing Data in VIVLI

  • To plan for the deposit process, please email Brown Library's Data Management and Sharing Services. Vivli only accepts anonymized data. Vivli has anonymization vendors for this service, if needed (the cost for PIs to include in their proposal's budget is $10K; anonymization is an allowable cost under NIH guidelines). 
  • The Vivli Data Contribution Agreement (DCA) needs to be read, understood and signed by the Principal Investigator and Brown requires it be signed by an institution official. At Brown, this is Research Agreements and Contracting (RAC). Please fill out RAC's Data Use Agreement (“DUA”) Request form and email it to RAC along with the DCA. 
  • You will need to create a Vivli account.
  • Once you have created an account, you will be prompted to provide information about your study and submit the required documentation discussed above.