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Brown University Scholarly Resources

How to update a holding record/finish it and send to physical processing

  1. Find the record in Alma. Expand the PHYSICAL/OTHER DETAILS.

  2. Click on the HOLDINGS.

  1. In the top right-hand corner, click the PUSH TO MDE

  1. In the MDE, click on the HOLDINGS tab (between the MARC and DC)

  1. Select the holdings record you want. Then expand the 852 field (...>Open form editor) to add/edit

  1. Add the LC number to CLASSIFICATION PART (h) = subfield A/Subject heading and ITEM PART (i) = subfield B/Cutter and Date

 

  1. For typical books, EX: 852 0_ $$b ROCK $$c STACKS $$h PN4874.L97 $$i A25 2008

  2. EASY WAY: Go to RECORD ACTIONS>UPDATE FROM BIBLIOGRAPHIC (and it will automatically fill in the call number)

  3. Then click the SAVE>SAVE AND RELEASE RECORD to finish

 

How to add an item record to the holding>main record/bib

  • On the main search page, locate item and then expand the drop down option for PHYSICAL

  • Click ITEMS

  • In the right hand corner, click the ADD ITEM (circle with the cross in it)

  • On the PHYSICAL ITEM EDITOR PAGE, fill out relevant information:

  • GENERAL INFORMATION - BARCODE, MATERIAL TYPE

  • LOCATION INFORMATION - PERMANENT LOCATION, and scroll down the list for specific options

  • Make sure TEMPORARY LOCATION INFORMATION is checked as NO


 

  • Click SAVE

How to send items to the Bindery

  1. Make sure the record Bib and it’s Holding record have been Released

  2. On the left sidebar, click ACQUISITIONS>SCAN IN ITEMS

  1. On the page, find the SET STATUS TO and drop down the menu options

  2. Select the SEND TO PHYSICAL PROCESSING

  3. Then scan the barcode on the item

  4. A message will appear: Item has requisitions: Acquisitions technical services, Technical Services