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Brown University Scholarly Resources

About Permissions

Alma requires a login permission of [blank] to make changes to Import profiles. See BUL's Contact Chart to determine who is currently able to change your login permissions.

 

 

Profiles for staff use

Please see {BUL's contact chart} to determine who is currently in charge of Import Profiles

 

Regular Use Profiles

 

Manual Loaders
Name Matches On Upon No Match Upon Match MultiMatch Normalization E Collection Extract Activate
Adam Matthews Digital Active 035 (Other System Identifier) Import Overlay (Default) Manual Merge Loader-amdigital Adam Matthew Digital URL: 856|u Yes
Oxford Scholarship Online (EBA) Active 035 (Other System Identifier) Import Overlay (Default) Manual Merge Loader-Oxford Scholarship Online Oxford Scholarship Online

URL: 856|u

Note: 856|z

 Yes
Alexander Street Press Unique OCLC Identifier Match Method Import Overlay (Default) Manual Merge Loader - ASP Alexander Street Press

URL: 856|u

Note: 856|3

 Yes
JSTOR Bought 035 (Other System Identifier) Import Overlay (Default) Manual Merge Loader - JSTOR Bought JSTOR Bought URL: 856|u Yes
Swank 035 (Other System Identifier) Import Overlay (Default) Manual Merge Loader - Swank Swank URL: 856|u Yes
A&AE Portal 035 (Other System Identifier) Import Overlay (Default) Manual Merge Loader - AA&E A&AE Portal

URL: 856|u

Note: 856|z

 Yes
Kanopy 035 (Other System Identifier) Import Overlay (Default) Manual Merge Loader - Kanopy Kanopy

URL: 856|u

Note: 856|z

 Yes
LEILA ISSN/024/035 Import Merge Manual Merge Loader - LEILA Shelf Ready -

barcode: 945|i

Copy id: 945|g

Library: 945|l

Location: 945|l

 -
HKUL 035 (Other System Identifier) Import Merge Manual Merge Loader - HKUL Shelf Ready -

barcode: 945|i

Copy id: 945|g

Library: 945|l

Location: 945|l

 -

 

FTP Loaders
Name FTP Schedule Matches On Upon No Match Upon Match MultiMatch Normalization E Collection Extract Activate
Marcive - New

Marcive

BRRIN*

 On the 02 of every month at 04:00 Unique OCLC Identifier Import Overlay (Default) Skip - MARCIVE GPO

URL: 856|u

Internal Note Description: 856|3

Public Note: 856|z

 Yes
Marcive - Change

Marcive

BRRIC*

 On the 02 of every month at 04:00 Unique OCLC Identifier Import Overlay (Default) Skip - MARCIVE GPO

URL: 856|u

Internal Note Description: 856|3

Public Note: 856|z

 Yes
More to add Later                    

 

Individual Use Profiles

Name Matches On Upon No Match Upon Match MultiMatch Normalization E Collection Extract Activate
More to add Later                


Best Practices

  1. Select the best Import Profile for your load
  2. Click the '...' next to the Profile on the 'Import (Resources)' Page
  3. Select Run
    1. Click 'Select File'
    2. Click the Folder Icon under 'File'
    3. Select your .mrc file
    4. Select Add
    5. Add up to x files (x records per a file - Alma will automatically break the file into multiple files if needed)
  4. Submit
Animated GIF of importing a record



Loading on Sandbox 

...



Check the Results of the Import

  1. See 'Monitor and View Imports (Resources)' Page 
    1. Attend any Errors or Multimatch issues that may arise, indicated by the Status
  2. Once Completed
    1. Click the '...'
    2. Select Report
    3. Review Report to ensure your Import behaved as expected.


Reports

...



Import Issues

Manual Handling

  1. Check Resources > Import > Monitor and View Imports
  2. Select "Manual Handling required (still processing files)" under status
  3. Under the '...' Select Edit
  4. Under the '...' on the new page, select 'View Matches'
  5. View and Select the correct record to merge or overlay
  6. Press 'Merge' or 'Overlay' Button
  7. Repeat 4-6 until every record in the file has been manually fixed
  8. Repeat 3-7 until every file in the import has been manually fixed
Animated GIF of a Manual Handling Merge in Alma


Sub-pages

  • Create Import Profiles